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D. Eligibility and qualification requirements

1. ELIGIBILITY

Eligible – refers to a person who obtains a passing grade in a civil service examination or is granted a civil service eligibility and whose name is entered in the register of eligibles. (Paragraph 8, Section 5, Chapter 1, Title I-A, Book IV, E.O. 292, Administrative Code)

a. Continuing requirement

Eligibility to an office should be construed as of a continuing nature and must exist at the commencement of the term and during occupancy of the office. (Aguila v. Genato, G.R. No. L-55151, 17 March 1981)

Case Law

1) The fact that private respondent may have been qualified at the time he assumed the Directorship is not sufficient to entitle him to continue holding office, if during the continuance of his incumbency he ceases to be qualified. Private respondent was qualified to become a director of MOELCI II at the time of the commencement of his term, but his election as member of the Sangguniang Panglunsod of Ozamiz City, and his subsequent assumption of office, disqualified him to continue as such. (Ibid.)

b. Ineligible in temporary appointments are allowed

In the absence of appropriate eligibles and it becomes necessary in the public interest to fill a vacancy, a temporary appointment shall be issued to a person who meets all the requirements for the positions to which he is being appointed except the appropriate civil service eligibility: Provided, That such temporary appointment shall not exceed twelve months, but the appointee may be replaced sooner if a qualified civil service eligible becomes available. (Section 25[b], P.D. 807, Civil Service Decree)

2. QUALIFICATION REQUIREMENTS OR STANDARDS

A qualification standard – expresses the minimum requirements for a class of positions in terms of education, training and experience, civil service eligibility, physical fitness, and other qualities required for successful performance. The degree of qualifications of an officer or employee shall be determined by the appointing authority on the basis of the qualification standard for the particular position. (Section 22[1], Chapter V, Title I-A, Book IV, E.O. 292, Administrative Code)

a. Basis for civil service examinations

Qualification standards shall be used as basis for civil service examinations for positions in the career service, as guides:

1) In appointment and other personnel actions;

2) In the adjudication of protested appointments;

3) In determining training needs; and,

4) As aid in the inspection and audit of the agencies personnel work programs. (Paragraph 2,  Section 22[1], Chapter V, Title I-A, Book IV, Ibid.)

b. To continually provide incentives

It shall be administered in such manner as to continually provide incentives to officers and employees towards professional growth and foster the career system in the government service. (Paragraph 3,  Section 22[1], Chapter V, Title I-A, Book IV, Ibid.)

c. Responsibility of concerned department or agency

The establishment, administration and maintenance of qualification standards shall be the responsibility of the department or agency, with the assistance and approval of the Civil Service Commission and in consultation with the Wage and Position Classification Office. (Section 22[2], Chapter V, Title I-A, Book IV, Ibid.)

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